Privacy Policy

Last updated: 2 March 2026

1. Introduction

Stichting Ubuntu Ambassade (also known as Ubuntu Embassy) is committed to protecting your personal data. This policy explains what data we collect through this website, why we collect it, and your rights under
the General Data Protection Regulation (GDPR / AVG).

2. Data Controller

Stichting Ubuntu Ambassade
WWP Tetterode, Da Costakade 158
1053 XC Amsterdam, Netherlands
Email: ubuntu-embassy@outlook.com
Phone: (+31) 6 87 41 58 67

3. What Data We Collect and Why

Contact form

When you submit our contact form, we collect your first name, surname, email address, phone number, and message.

• Purpose: To respond to your enquiry.
• Legal basis: Legitimate interest (Article 6(1)(f) GDPR).
• Retention: Deleted after 12 months unless an ongoing relationship is established.

Newsletter signup

When you subscribe to our newsletter, we collect your name and email address.

• Purpose: To send you updates about Ubuntu Ambassade activities and events.
• Legal basis: Consent (Article 6(1)(a) GDPR).
• Retention: Until you unsubscribe. You can unsubscribe at any time via the link in any newsletter.

Google Analytics (GA4)

We use Google Analytics 4 to understand how visitors use our website. This service collects data such as pages visited, session duration, device and browser type, and approximate geographic location.

• Purpose: Website performance analysis and improvement.
• Legal basis: Consent (Article 6(1)(a) GDPR) — collected via our cookie banner.
• Retention: 26 months (Google Analytics default).

Google Maps embed

Our contacts page includes a Google Maps embed. When this map loads, your IP address may be transmitted to Google.

• Purpose: To display our location.
• Legal basis: Consent (Article 6(1)(a) GDPR) — collected via our cookie banner.

4. Cookies

Google Analytics uses cookies to distinguish visitors and track sessions. These cookies are only placed after you have given consent through our cookie banner. You can withdraw consent at any time by adjusting
your preferences via the cookie settings on this website.

5. Third-Party Processors

We share data with the following processors:

• Google LLC — provides Google Analytics and Google Maps. Data may be transferred to the United States under Standard Contractual Clauses (SCCs) approved by the European Commission. See Google’s Privacy Policy.

6. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Access: Request a copy of the data we hold about you.
• Rectification: Ask us to correct inaccurate or incomplete data.
• Erasure: Ask us to delete your data (“right to be forgotten”).
• Restriction: Ask us to limit how we process your data.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Object to processing based on legitimate interest.
• Withdrawal of consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, email us at ubuntu-embassy@outlook.com. We will respond within one month.

7. Complaints

If you have a concern about how we handle your data, please contact us first at ubuntu-embassy@outlook.com and we will do our best to resolve it.

You also have the right to lodge a complaint directly with the Dutch supervisory authority, the Autoriteit
Persoonsgegevens.

8. Changes to This Policy

We may update this privacy policy from time to time. The date at the top of this page reflects when it was last revised. We encourage you to review this policy periodically.

9. Contact

For any questions about this privacy policy or how we handle your data, contact us at ubuntu-embassy@outlook.com.